How to Set Up Departments and Stockrooms

by | Oct 21, 2026 | Support Documentation

TruckStock guide graphic: How to Set Up Departments and Stockrooms

This guide shows you how to add departments, which are used to sort requests and reports, and how to add stockrooms for your inventory.

Before you start

  • Who can do this: company admins, since both screens are on the Administration page.
  • What you need: the names of your departments and stockrooms.

Steps

1. Find Manage Departments and Manage Stockrooms

Click Administration in the top menu and scroll to the Fleet & Inventory group. You’ll find MANAGE DEPARTMENTS and MANAGE STOCKROOMS there. Start with departments.

Fleet and Inventory cards with the MANAGE STOCKROOMS and MANAGE DEPARTMENTS buttons highlighted

2. Open the department list

Click MANAGE DEPARTMENTS. You’ll see your departments, with their Create Date, an Active switch, and buttons to edit or delete each one. Your trial company comes with a few sample departments. To add one, click ADD DEPARTMENT.

Manage Departments list showing sample departments with the ADD DEPARTMENT button highlighted

3. Add a department

In the Add Department window, type a Name, such as Service Calls. Leave Active switched on, then click ADD DEPARTMENT.

Add Department window with the name Service Calls entered and the ADD DEPARTMENT button highlighted

4. Check your new department

A confirmation message appears at the top right, and your new department shows in the list.

Manage Departments list with the new Service Calls department added at the bottom

5. Open the stockroom list

Go back to Administration and click MANAGE STOCKROOMS. The list shows each stockroom’s Name, Part Template and Active status. Your trial company already has one stockroom, marked (Default). To add another, click ADD STOCKROOM.

Manage Stockrooms list showing the default stockroom with the ADD STOCKROOM button highlighted

6. Add a stockroom

In the Add Stockroom window, type a Stockroom Name and choose a Part Template from the list. Leave Active switched on, then click ADD STOCKROOM. Part templates are covered in a later guide.

Add Stockroom window with Stockroom Name, Part Template and Active fields and the ADD STOCKROOM button highlighted

What’s next

Next up: How to Set Up Parts, Categories and Suppliers.